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1-
Particulars of the organization
functions and duties
(i) Historical Perspective
Indianisation
of the superior Civil Services became one of the major demands of the political
movement compelling the British Indian Government to consider setting up of a
Public Service Commission for recruitment to its services in the territory. The
first Public Service Commission was set up on October 1st, 1926. However, its
limited advisory functions failed to satisfy the people's aspirations and the
continued stress on this aspect by the leaders of our freedom movement resulted
in the setting up of the Federal Public Service Commission under the Government
of India Act, 1935. Under this Act, for the first time, provision was also made
for the formation of Public Service Commissions at the provincial level.
As a consequence the Uttar Pradesh Public Service Commission was constituted on
the 1st of April 1937 with its headquarters at Allahabad and has a glorious past
of more than 60 years. At the time of its inception The UP Public Service
Commission was situated in a few rooms in the then Secretariat, but now apart
from a lavish campus at Allahabad, it has a Camp Office in the state capital
Lucknow as well. In 1937 only 9,811 applications were disposed and over the
years the quantum of work has increased manifold with the disposal of a few lakh
applications every year now.
The UP Public service Commission has modernised itself with the times and
massive computerisation is being undertaken presently. The examination system
has been partly computerised and the process is still under progress.
It has two spacious Examination Centres in Allahabad and Lucknow and they can
cater to the needs of 3000 candidates at the same time.
The number of the members of the Commission has also increased gradually in
keeping with the increase in the quantum of work of the Commission and now there
are 8 members in it.
The working of Uttar Pradesh Public Service Commission is also regulated by
Uttar Pradesh Public Service Commission Regulation, 1976.
Constitutional
Powers Constitution
of India: Articles Relating to Public Service Commission 315.
Public Service Commission for the Union and for the State
(1) Subject to the provisions of this Article, there shall be a Public Service
Commission for the Union and a Public Service Commission for each State.
(2) Two or more State may agree that there shall be one Public Service
Commission for that group of States, and if a resolution to that effect is
passed by the House or, where there are two Houses, by each House of the
Legislature of each of those States, Parliament may by law provide for the
appointment of a Joint State Public Service Commission (referred to in this
Chapter as Joint Commission) to serve the needs of those States.
(3) Any such law as aforesaid may contain such incidental and consequential
provisions as may be necessary or desirable for giving effect to the purposes of
the law.
(4) The Public Service Commission for the Union, if requested so to do by the
Governor of a State, may, with the approval of the president, agree to serve all
or any of the needs of the States.
(5) References in this constitution to the Union Public Service Commission or a
State Public Service Commission shall, unless the context otherwise requires, be
construed as references to the Commission serving the needs of the Union or, as
the case may be, the State as respects the particular matter in question.
316.
Appointment and Term of office of Members
(1) The Chairman and other Members of a Public Service Commission shall be
appointed, in the case of the Union Commission or a Joint Commission, by the
President, and in the case of a State Commission, by the Governor of the State:
Provided that as nearly as may be one-half of the members of every Public
Service Commission shall be persons who at the dates of their respective
appointments have held office for at least ten years either under the Government
of India or under the Government of State, and in computing the said period of
ten years any period before the commencement of this constitution during which a
person has held office under the Crown in India or under the Government of an
Indian State shall be included.
(1-A) If the office of the Chairman of the Commission becomes vacant or if any
such Chairman is by reason of absence or for any other reason unable to perform
the duties of his office, those duties shall, until some person appointed under
clause (1) of the vacant office has entered on the duties there of or, as the
case may be, until the Chairman has resumed his duties, be performed by such one
of the other members of the Commission as the President, in the case of the
Union Commission or a joint Commission, and the Governor of the State in the
case of a State Commission, may appoint for the purpose.
(2) A member of a Public Service Commission shall hold office for a term of six
years from the date on which he enters upon his office or until he attains, in
the case of the Union Commission, the age of sixty five years, and in the case
of a State Commission or a joint Commission, the age of sixty two years,
whichever is earlier:
Provided that-
(a) a member of a Public Service Commission may, by writing under his hand
addressed in the case of the Union Commission or a Joint Commission, to the
president, and in the case of a State Commission, to the Governor of the State,
resign his office.
(b) a member of a Public Service Commission may be removed from his office in
the manner provided in clause (1) or clause (3) of Article 317.
(3) A person who holds office as a member of a Public Service Commission shall,
on the expiration of his term of office, be ineligible for reappointment to that
office.
317.
Removal and suspension of a member of a Public Service Commission
(1) Subject to the provisions of clause(3), the Chairman or any other member of
a Public Service Commission shall only be removed from his office by order of
the president on the ground of misbehavior after the Supreme Court, on reference
being made to it by the President, has, on inquiry held in accordance with the
procedure prescribed in that behalf under Article 145, reported that the
Chairman or such other member, as the case may be, ought on any such ground to
be removed.
(2) The president, in the case of the Union Commission or a Joint Commission,
and the Governor in the case of a State Commission, may suspend from office of
the Chairman or any other member of the Commission in respect of whom a
reference has been made to the Supreme Court under clause (1) until the
President has passed orders on receipt of the report of the Supreme Court on
such reference.
(3) Notwithstanding
anything in clause (1), the President may by order remove from office the
Chairman or any other member of a Public Service Commission if the Chairman of
such other member, as the case may be-
(a) is adjudged an insolvent; or
(b) engages during his term of office in any paid employment outside the duties
of his office; or
(c) is, in the opinion of the President, unfit to continue in office by reason
of infirmity of mind or body.
(4) If the Chairman or any other member of a Public Service Commission is or
becomes in any way concerned or interested in any contract or agreement made by
or on behalf of the Government of India or the Government of a State or
participates in any way in the profit thereof or in any benefit or emolument
arising there from otherwise than as a member and in common with the other
members of an incorporated company, he shall, for the purposes of clause (1), be
deemed to be guilty of misbehavior.
318.
Power to make regulations as to conditions of service of members and staff of
the
Commission
In the case of the Union Commission or a Joint Commission, the President and, in
the case of a State Commission, the Governor of the State may by regulations -
(a) determine the number of members of the Commission and their conditions of
service ; and
(b) make provision with respect to the number of members of the staff of the
Commission and their conditions of service:
Provided that the conditions of service of a member of a Public Service
Commission shall not be varied to his disadvantage after his appointment.
319.
Prohibition as to the holding of offices by members of Commission on ceasing to
be such
members On ceasing to hold
office -
(a) the Chairman of the Union Public Service Commission shall be ineligible for
further employment either under the Government of India or under the Government
of a State;
(b) the Chairman of a state Public Service Commission shall be eligible for
appointment as the Chairman or any other member of the Union Public Service
Commission or as the Chairman of any other State Public Service Commission, but
not for any other employment either under the Government of India or under the
Government of a State;
(c) a member other than the Chairman of the Union Public Service Commission
shall be eligible for appointment as the Chairman of the Union Public Service
Commission or as the Chairman of a State Public Service Commission, but not for
any other employment either under the Government of India or under the
Government of a State;
(d) a member other than the Chairman of a State Public Service Commission shall
be eligible for appointment as the Chairman or any other member of the Union
Public Service Commission or as the Chairman of that or any other states Public
Service Commission, but not for any other employment either under the Government
of India or under the Government of a State.
320.
Functions of Public Service Commission
(1) It shall be the duty of the Union and the State Public Service Commissions
to conduct examinations, for appointments to the Services of the Union and the
Services of the State respectively.
(2) It shall also be the duty of the Union Public Service Commission, if
requested by any two or more States so to do, to assist those States in framing
and operating schemes of joint recruitment for any services for which candidates
possessing special qualifications are required.
(3) The Union Public Service Commission or the State Public Service Commission,
as the case may be, shall be consulted-
(a) on all matters relating to methods of recruitment to civil services and for
civil posts;
(b) on the principles to be followed in making appointments to Civil Services
and posts and in making promotions and transfers from one service to another and
on the suitability of candidates for such appointments, promotions or transfers;
(c) on all disciplinary matters affecting a person serving under the Government
of India or the Government of a State in a civil capacity, including memorials
or petitions relating to such matters;
(d) on any claim by or in respect of a person who is serving or has served under
the Government of India or the Government of a State or under the Crown in India
or under the Government of an Indian State, in a civil capacity, that any costs
incurred by him in defending legal proceedings instituted against him in respect
of acts done or purporting to be done in the execution of his duty should be
paid out of the Consolidated Fund of India, or as the case may be, out of the
Consolidated Fund of the State;
(e) on any claim for the award of a pension in respect of injuries sustained by
a person while serving under the Government of India or the Government of a
State or under the Crown in India or under the Government of an Indian State, in
a civil capacity, and any question as to the amount of any such award, and it
shall be the duty of a Public Service Commission to advise on any matters so
referred to them and on any other matter which the President, or, as the case
may be the Governor of the State, may refer to them ;
Provided that the President as respects the all- India Services and also as
respects other services and posts in connection with the affairs of the Union,
and the Governor as respects other services and posts in connection with affairs
of a State, may make regulations specifying the matters in which either
generally, or in any particular class of case or in any particular
circumstances, it shall not be necessary for a Public Service Commission to be
consulted.
(4) Nothing in clause (3) shall require a Public Service Commission to be
consulted as respects the manner in which any provision referred to in clause
(4) of Article 16 may be made or as respects the manner in which effect may b
given to the provisions of Article 335.
(5) All regulations made under the proviso to clause (3) by the President or the
Governor of a State shall be laid for not less than fourteen days before each
house of parliament or the House or each House of the legislature of the State,
as the case may be, as soon as possible after they are made, and shall be
subject to such modifications, whether by way of repeal or amendment, as both
houses of Parliament or the house or both houses of Legislature of the State may
make during the session in which they are so laid.
321.
Power to extend functions of Public Service Commissions
An Act made by Parliament or, as the case may be, the Legislature of a State may
provide for the exercise of additional functions by the Union Public Service
Commission or the State Public Service Commission as respects the services of
the Union or the State and also as respects the services of any local authority
or other body corporate constituted by law or of any public institution.
322.
Expenses of Public Service Commissions
The expenses of the Union or a state Public Service Commission, including any
salaries, allowances and pensions payable to or in respect of the members or
staff of the Commission, shall be charged on the consolidated fund of India or,
as the case may be, the Consolidated fund of the state.
323.
Reports of Public Service Commissions
(1) It shall be the duty of the Union Commission to present annually to the
President a report as to the work done by the Commission and on receipt of such
report the President shall cause a copy thereof together with a memorandum
explaining, as respects cases, if any, where the advice of the Commission was
not accepted, the reasons for such non-acceptance to be laid before each House
of Parliament.
(2) It shall be the duty of a state, Commission to present annually to the
Governor of the State a report as to the work done by the Commission, and it
shall be the duty of a joint commission to present annually to the Governor of
each of the states the needs of which are served by the joint Commission a
report as to the work done by the Commission in relation to that state, and in
either case the Governor, shall, on receipt of such report, cause a copy thereof
together with a memorandum explaining, as respects the cases, if any, where the
advice of the Commission was not accepted, the reasons for such non-acceptance
to be laid before the Legislature of the State.
Functions
of UPPSC (a)
Recruitment of the Candidates :-
(i) On the basis of Interview only.
(ii) On the basis of screening test & Interview.
(iii) On the basis of Examination only.
(iv) On the basis of Examination & Interview only.
(v) On the basis of Preliminary Examination, Main Examination & Interview.
(b) Promotions.
(c) Disciplinary Actions.
(d) Service Rules.
(e) Advice to the U.P. Government.
Composition
of the Commission
Uttar Pradesh Public Service Commission is headed by
the Chairman and comprises of eight other Members. All appointed by the Governor
of Uttar Pradesh, in accordance with the provisions in Articles-316 to 319 of
the constitution of India.
The present composition of the Commission is as follows:-
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Position |
Name |
Joining
|
Retirement |
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Hon'ble Chairman |
Sri Ram Sewak |
17-05-2004 |
09-10-2008 |
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Hon'ble Member |
Dr. Pankaj Kumar |
18-05-2004 |
17-05-2010 |
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Hon'ble Member |
Dr. Somesh Yadav |
21-12-2004 |
20-12-2010 |
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Hon'ble Member |
Dr. Zahid Khan |
21-01-2006 |
20-01-2012 |
|
Hon'ble Member |
Sri Chandra Mani Singh |
21-01-2006 |
03-06-2011 |
|
Hon'ble Member |
Sri Amiya Krishna Chaturvedi |
02-12-2006 |
13-11-2008 |
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Hon'ble Member |
Dr. Anil Kumar Yadav |
02-12-2006 |
01-12-2012 |
|
Hon'ble Member |
Sri A. K. Maurya |
21-06-2007 |
20-06-2013 |
|
Hon'ble Member |
Dr. Bharat Singh |
22-06-2007 |
05-05-2012 |
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Secretary |
Sri S.K. Srivastava |
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Examination
Conducted by the Commission (Over view)
List of Examinations Conducted by the U.P. Public
Service Commission time to time.( Direct recruitment through interviews only as
per the service rules of various posts)
1. Combined State/Upper Subordinate Preliminary Examination.
2. Combined State/Upper Subordinate Main Examination.
3. R.O/A.R.O Preliminary Examination (Only for the Commission)
4. R.O/A.R.O Main Examination(Only for the Commission)
5. A.P.S. Examination(Only for the Commission)
6. Assistant Registrar Examination
7. Combined State Engineering Examination.
8. U.P. Nyayic Seva (Junior Division) Examination
9. Assistant Prosecuting Officer Examination
(ii)-
THE
UTTAR PRADESH STATE PUBLIC SERVICE COMMISSION (REGULATION OF PROCEDURE ACT,
1985)
(U.P.
Act No. 23 of 1985)
(as
passed by the Uttar Pradesh Legislature)
AN
ACT
to
provide for certain matters relating to the procedure of the State Public
Service Commission and the conduct of the Business.
IT
IS HEREBY
enacted in the Thirty-sixth year of
the Republic of India as follow.
CHAPTER-I(Preliminary)
Short
title and Commencement
(1) This act may be called the
Uttar Pradesh State Public Service Commission (Regulation of procedure) Act,
1985.
(2) It shall be deemed to have
come into force on June 22,1985.
Definition
2.
In
this Act, unless the context otherwise requires.
(a)
" Chairman" means the Chairman of the Commission appointed
under clause (1) of Article 316 of the Constitution and includes a person
appointed under clause (1-A) of that Article to perform the duties of the
Chairman.
(b)
" Commission" means the Chairman and all other members
collectively, of the Uttar Pradesh State Public Service Commission.
(c)
"Controller of Examinations" means the Controller of
Examinations appointed or authorised under section 8.
(d)
"Member" means a person appointed as Member of the Commission
under clause (1) of Article 316 of the Constitution and includes the Chairman.
(e)
"Secretary" means the Secretary of the Commission and includes
any other officer of the Commission authorised by the Chairman to perform all or
any of the functions of the Secretary.
CHAPTER-II
(Allocation of the Business of the Commission)
Business
to be Transacted by Chairman or other members
3.
(1) The business of the
Commission specified in the schedule shall be transacted by the Chairman or the
member or members, as the case may be, specified against such business, and the
business so transacted shall be deemed to have been transacted by the
Commission.
(2)
Notwithstanding anything contained in sub-section(1) the chairman may, if
he considers necessary or expedient so to do in public interest, direct that any
particular matter or business specified in the Schedule be placed before the
Commission for disposal.
Business
to be transacted by Commission
4.
The
business of the Commission other than that specified in the schedule shall be
transacted by the Commission.
Delegation
5.
(1) The Commission may
subject to such directions as it may deem fit to issue, delegate any of its
functions to any individual member or officer of the Commission or to a
Committee comprised of members or officers of the Commission or both.
Provided that where any function is delegated to an individual member,
the Chairman may appoint such other person as the Chairman may deem fit to aid
and advise the member.
(2)
The decision of any person or Committee to which powers have been
delegated under sub-section (1) shall be communicated to the Chairman before any
action is taken thereon and the Chairman may, within fifteen days of the date of
such communication, direct such person or the Committee, as the case may be, for
further consideration and decision. If upon such direction the person or the
Committee does not change the earlier decision within fifteen days of the
receipt of such direction, the matter shall be placed before the Commission
whose decision shall be final and where no such direction is given the decision
of the person or the Committee shall be deemed to be the decision of the
Commission.
(3)
The decisions taken by
the person by the person or Committee to which powers have been delegated under
sub-section (1) shall be reported promptly to the Commission.
CHAPTER-III
(Business before the Commission)
Decision
in meeting
6.
(1)
A decision of the Commission
at any meeting shall be by majority of the members present and voting and in the
case of an equal division of votes, the Chairman shall have a casting vote. It
shall be open to any member to record his dissent, if any, with or without
reasons there for, but he shall not communicate such dissent to the Government
or any other authority or person.
(2)
The quorum for a meeting
of the Commission shall be one-half of the total members for the time being.
Provided that no quorum shall be necessary for a meeting adjourned for want of
quorum.
(3)
The Chairman may
postpone consideration of any business at any meeting, if he considers necessary
or expedient so to do.
(4)
When the Chairman is
absent on leave or is unable to be present at a meeting of the Commission, the
senior most member shall preside over the meeting and perform the functions of
the Chairman.
Provided
that the list of cases on which decisions have been arrived at and those in
respect of which action has been taken during the absence of the Chairman shall
be placed before the Chairman immediately on his return from leave, or on
resuming duty, as the case may be.
Decision
by circulation
7.
(1) If the Chairman is of the
opinion that a business to be transacted by the Commission is urgent and a
meeting of the Commission can not be decided by circulation, he may invite the
opinion of conveniently called, and such matter may appropriately be the members
by circulation of the business in form of a proposal.
(2)
If no opinion is
received from a member within the time specified by the chairman such member
shall be deemed to have agreed to the proposal.
CHAPTER-IV
(Competitive Examination)
Controller
of Examination.
8.
(1)
There shall be a Controller of
Examinations who shall be a whole time salaried officer of the Commission, and
until one is so appointed, an officer not below the rank of Joint Secretary of
the Commission, authorised by the Chairman in this behalf, shall be the
Controller of Examinations.
(2)
The Controller of
Examinations shall, subject to the provisions of this Act, perform such duties
and functions as may be entrusted to him under the rules or orders relating to
the competitive examinations conducted by the Commission.
(3)
The Controller of Examinations shall be responsible for the proper and
timely conduct of the examinations and for maintaining and ensuring secrecy
thereof.
(4)
Unless otherwise prescribed, all contracts concerning such examination
shall be in writing and all documents and examination records shall be
authenticated by the Controller of Examination on behalf of the Commission. All
such records shall be kept in the personal custody of the Controller of
Examinations.
(5)
All arrangements for the conduct of such examinations shall be made by
the Controller of examinations in consultation with the Secretary and in
accordance with such directions as may be issued by the Commission in this
behalf.
List
of Examiners and paper-setters Etc.
9.
(1) The Controller of
Examinations shall prepare for ever subject, a list of persons qualified for
appointment as examiners and submit the same for approval of the Commission.
Such list shall be revised at least once in very three years.
Provided
that a person included in the previous list shall be eligible for inclusion in
the revised list.
(2) The list referred in sub-section (1) shall
contain, as far as possible, information about the person included therein in
regard to their academic qualifications, teaching experience at the degree and
the post-graduate levels or professional experience and, the particulars, of the
earlier examinations @ conducted by the Commission in which they acted as
examiners.
(3)
The Controller of examination shall,
with the prior approval of the Chairman, appoint paper setters, Moderators and
valuers from amongst the persons included in the list referred to in sub-section
(1).
(4)
In making such appointments every
care shall be taken to ensure that no person is so appointed who found guilty of
misconduct by any university, Government or Government body, or against whom any
inquiries or investigations may be pending on allegations of misconduct, or
whose integrity is in doubt. Any person whose work as Head Examiner,
Paper-Setter or valuer is found to be unsatisfactory by the Commission shall not
be reappointed for that purpose.
Setting
and moderation of question paper.
10.
(1) Every question paper shall be set
by three different paper setters, who shall not belong to the same place.
(2)
Sealed question papers received from paper setters shall be kept in the
custody of the Controller of Examinations.
(3) The sealed envelopes, containing question papers received
from the three paper setters, shall be handed over to the concerned Moderators
against a receipt.
(4)
The Moderators shall moderate all the three question papers,
place them in separate covers under their seal, without making any mark of
identification on the cover, and hand them over to the Controller of
examinations or his nominee against a receipt.
(5) The Controller of examinations shall choose any of the
moderated question papers of a subject without opening the sealed covers and
send it as such to the press, which shall be responsible for printing papers
including the proof reading, and for preparing packets of question papers for
all examination centers under its seal in accordance with information furnished
by the Controller of examinations.
(6)
The press shall be responsible for maintaining the secrecy of the question
papers, and the Controller of examinations shall issue necessary directions and
take necessary precautions to ensure such secrecy.
CHAPTER-V
(Miscellaneous)
Rule
making power
11.
(1) The Commission may make rules not
inconsistent with the provisions of this Act for the regulation of its
procedure.
(2) The Commission may, if it thinks fit in the public
interest, direct that, the said rules of any part thereof shall not be
published.
Certain
acts advice to be invalid
12
No
consultation made with the Commission, or advice tendered by it, or examinations
held by it or result as such examination or interviews conducted by the
Commission or any interview Board, or proceeding of the Commission or of Any
interview Board shall be rendered invalid merely on the ground of -
(a)
Any defect in appointment of the Chairman or any member of the Commission
or in constitution of the interview Board, or
(b)
Any vacancy in the Commission or any of its Committees or interview
Board. or
(c)
Any defect or irregularity not affecting the substance in any proceedings
before the Commission, Committee or the interview Board.
Protection
of action in good faith
13.
No suit, prosecution or other legal proceedings shall lie against the
Commission, the Chairman the member, the secretary, the Controller of
Examinations, the officers or any other persons Deputed to assist the Commission
for taking interview or otherwise for anything done purported to be done in good
faith in exercise of any powers, duties or functions conferred or assigned by or
under the Constitution or this Act or the rules made thereunder.
Repeal
and Savings.
14.
(1) (i) The Uttar pradesh State Public Service Commission (Regulation of
procedure and Conduct of Business) Act, 1974 is hereby repealed.
(ii) Notwithstanding such
repeal-
(a)
The Uttar Pradesh Public Service Commission (Procedure and Conduct of Business)
Rules, 1976 shall, unless superseded by the Commission, continue to be in force
except in so far as they are inconsistent with the provisions of this Act;
(b)
All acts, orders, decisions, recommendations, including the conduct of any
interviews, selection or competitive examination, or declaration of any results
there of by or on behalf of the Commission in accordance with the Act, referred
to in clause (i) of sub-section (1) or the rules framed thereunder, shall be
deemed to be, and always to have been, valid and any proceedings in relations to
any interviews, selection or competitive examination pending on the date of
commencement of this Act may be continued and completed in accordance with the
provisions of the Act and the rules in force prior to such commencement.
U.P.Ordinance
No. 13 of 1985
(2)
(i) The Uttar Pradesh State
Public Service Commission (Regulation of Procedure) ordinance,1985 is hereby
repealed.
(ii) Notwithstanding
such repeal, anything done or any action taken the Ordinance, referred to in
clause (i) of sub-section (2), shall be deemed to have been done or taken under
this Act, as if this Act were in force at all material times.
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(iii)- THE UTTAR PRADESH PUBLIC SERVICE COMMISSION ( PROCEDURE AND CONDUCT OF BUSINESS) RULES-1976 CHAPTER-1 TITLE |
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1. These rules may be called the " Uttar Pradesh Public Service Commission (Procedure & Conduct of Business) Rules-1976 |
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2. These rules shall supersede all rules in force prior to these rules and shall come into force with immediate effect. |
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3. DEFINITIONS |
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In these rules unless the context otherwise requires, the |
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(i) " Allocation" means allocation of business of the Commission among the Members (including Chairman) as passed by the Commission from time to time. |
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(ii) "Board " means a Board constituted by the Commission for the purposes of holding VIVI-VOCE test overview of candidates. |
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(iii) "Chairman" means a person appointed as such under Article 316(1) and includes any member appointed under Article-316 (1) of the constitution of India to perform the ties of the Chairman. |
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(i) "Commission" means the U.P. Public Service Commission. (ii) |
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(v) "Committee" means a Committee constituted by the Commission from |
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amongst it Members. |
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(vi) "Examiners" included Joint Examiner and co-examiners. |
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(vii) " Government" means the Government of Uttar Pradesh. |
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(viii) " Initiating Member" means the Member who proposes a discussion on any matter or to whom the file is first sent for his opinion /orders in accordance with the allocation of business. |
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(ix)
"Interview" includes
VIVA-VOCE or personality
test. |
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(x) " Member": means a person appointed as Member of the Commission under Article 316(1) of the constitution of India and includes the Chairman. |
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(xi) "Office" means the office of the Commission. |
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(xii) "Order of Distribution of work" means order of distribution of work among officers and staff as approved by the Commission from time to time. |
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(xiii) " Officer" means its secretary, Joint Secretary, Deputy Secretary, Under Secretary and Assistant Secretary of the Commission. |
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(xiv) " Presiding Member" means Member who presides over the meeting of the Commission in the absence of the Chairman. |
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(xv) " Secretary" means secretary of the Commission as appointed from time to time. |
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(xvi) "Senior Member" in relation to other member or Member means a Member in respect of whom the order of appointment by the Governor was issued at an earlier date and if the dated of the order is the same, the Member. Whose name stands higher in the and "Senior Most Member" means the senior most Member in relation to all other Member generally or among Member present in a meeting of the Commission or of a Committee or an Interview Board. |
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(xvii) " Staff" means Section Officers and other Members of the staff. |
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CHAPTER-II |
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MEETINGS
4.
Unless
otherwise decided by the Commission, the meeting |
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of the Commission shall ordinarily be held on Saturdays and , if it happens to be a non-working day , on the working day immediately preceding Saturday. 5. The Chairman on the requisition of any Member shall call the meeting at the earliest. 6(1) Notices of the meetings shall be issued by the Secretary; (ii) The notice of the meeting shall be accompanied a short note (Synopsis) relating the each item on the Agenda of the meeting. The Agenda and the synopsis on the items of the Agenda shall be sent to the private Secretaries/Personal Assistants to Members at least two days in advance after the same have been approved by the Chairman, who shall ensure that no important items suggested by Members, items ready for discussion and matter on which the orders of the Commission have to be sought have been omitted from Inclusion in the agenda8 Extra-ordinary meetings of the Commission may be held at short notice. E Quorum for a meeting of the Commission, shall be more than half the total number of the Member of the Commission, 10 The Chairman and, in his absence, the senior-most Member present shall preside over the meeting of the Commission. 11. (i) The decision of the Commission as far as may be shall be unanimous, If divergent views are held by the dimity cannot be reached at a meeting, the item may postponed for further consideration in a subsequent meeting of the Commission. If at subsequent meeting it is realised the unanimity cannot be achieved, decision shall be taken by vote; (iii) The dissenting Member may record his note of dissent against a majority decision which shall be part of the proceedings, but such a note of dissent itself shall note sent to office or any other person or authority (iv) Decisions of the Commission (under this rule) shall be taken by majority of more than half the total number of Member of the Commission irrespective of the fact that any Member abstains from expressing his opinion or from Voting. |
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AGENDA |
12.(i) When there if difference of opinion and it can not be resolved by circulation or otherwise in a Committee, the matter shall be placed before the Committee on for consideration and decision; |
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(ii) If a Member does not agree to the proposal of the Government, the matter shall be placed before the Whole Commission for consideration and decision; |
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(iii) If a Member proposes discussion on any specific matter/question, it shall be circulated before it is placed on the Agenda of the next meeting of the Commission. |
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13.(i) All decisions of the Commission shall be recorded in a Minute Book which shall be in the personal custody of the Secretary, Members present shall put their signatures in taken of their presence at the top of the record of proceedings; |
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(ii) All the decisions shall be signed by the Members present. If a Member abstains from voting or does not put on his signature, the fact shall be entered in the Minute Book; |
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(iii) A copy of each decision shall be placed in the relevant file or files as the case may be; |
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(iv) Copies of all the decisions shall be sent by the secretary to the private secretaries/personal Assistants to all the members, Officers and the Section Officers, who shall maintain them with synopsis in proper order for ready reference. |
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PROCEDURE GENERALLY |
14. No proceedings of the Commission shall be invalid only by reason of a vacancy in the Office of a Member or the Chairman or on the ground that a Member or Chairman was absent from the meeting of the Commission. |
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15. Ordinarily, the decisions of the Commission shall be made by circulation of files among the Members. If there is an urgent matter, the file may circulated by hand and the Commission's order be obtained or the matter be placed in the next meeting. |
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16.(i) For convenient transaction of its business, the allocation of work among the Member (including Chairman) shall from time to time be made by the Commission; |
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(ii) For convenient and expeditious transaction of its business, the Commission may constitute a committee or Committees, from among its Members; |
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(iii) The Commission may constitute a Committee for performance of any specified work or transaction of specified business; |
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(iv) The allocation made under the above clauses may be amended or altered or modified as and when deemed necessary. |
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17.(i) The Senior most Member shall be the convenor of the Committee. |
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(ii) Decision of the Committee shall, except in matters in respect of which the Commission has otherwise directed, be subject to approval of the Commission. |
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18. A Member may seek the opinion of any other Member or Members on any issue under consideration of the Commission and may send the file to any/all the Members for the purpose. |
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19. Where there is agreement among the Members and Chairman to whom the file is circulated in accordance with the order of allocation of business, such opinion shall be deemed to be the opinion of the Commission. Provided that such opinion is not contrary to any prior decision or general policy of the Commission. |
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CHAPTER-III |
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INTERVIEW
BOARD |
20.(i) The Commission shall constitute Boards for Interview/Viva-Voce test of candidates for various posts for which selection is to be made; |
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(ii) Singly-Member or Multiple-Member Board shall be constituted taking into consideration the grades, status and importance of the posts in respect of which the selection is to be made; |
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(iii) Ordinarily, a single Board shall be constituted for selection to a particular post or posts, but where the number of candidates is large, the Commission may constitute more than one Board for the purpose; |
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(iv) Where more than one multiple Member Board are constituted , the constitution of the Board may be Changed by rotation as after as the Commission thinks proper. |
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21. The programme of interview shall be fixed by the Commission. |
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22. Twenty-one days notice shall ordinarily be given to the candidates to appear before the Commission for Interview and the interview programme shall be fixed Keeping in view the said period of notice. |
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23.(i) If a member is unable to attend the interview fixed for him, any other Member may hold the interview in his place and the fact shall not invalidate the proceedings of such selection. |
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(ii) If a Member of a multiple-Member Board is unable to attend, or has to leave the Board during the course of its sitting and an alternative arrangement cannot be made, the other remaining Member or Members, as the case may be may hold or continue to hold the interview and the proceedings of the Board shall not be vitiated only on the ground that member was absent from the sitting of the Board. |
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24. The Senior-most Member shall preside over the above Boards. |
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25. The proceeding of the Boards shall as early as possible, be placed before the Commission for approval before the recommendations are issued. Such approval may be obtained by circulation by hand or in a meeting of the Commission. |
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CHAPTER-IV |
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PANEL
OF EXAMINERS |
26.(i) The Commission shall prepare a panel of examiners for each subject in which the Commission holds examination or may constitute a Committee for the purpose different Committees may be constituted for different subject. The reports of the Commission shall be laid before the Commission for approval, The Commission may such alternations or additions as it Deems fit in the panels prepared by the Commission. |
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(ii) No Officer of the Commission shall be placed on the panel of examiners as per decision of the Ayog on 16.4.77 for recruitment to the office of the Public Service Commission. |
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(iii) The panels so prepared and or approved by the Commission shall be reviewed by it from time to time; |
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(iv) The panel of Examiners shall be secret document and it shall be kept in safe custody by the secretary under seal and shall be submitted to a Member or the Commission on requisition. |
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27. Examiners shall be appointed by the Commission from the panel made in accordance with above rules. |
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28. Question papers set by the Examiners shall be placed before the Commission to ensure conformity with the required standard of examination. The Commission may moderate the question papers or constitutes a committee to perform the work of moderation on their behalf. |
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CONDUCT
OF EXAMINATION |
29(i) The Commission shall conduct examinations for the various posts to be filled by competitive examinations; |
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(ii) The Commission may hold combined competitive examination for selection to various posts under the purview of the Commission. |
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30. The Commission shall advertise the vacancies from which selections are to be made in the manner and through the medium/media prescribed by them, and invite applications from eligible candidates. Applications received in response to advertisement shall be scrutinised by the office in the manner prescribed by the Commission from time to time. |
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31(i) No candidate shall be admitted to the examination unless he has duly applied on the prescribed form and has deposited the prescribed application/examination fee within the prescribed time, | |